The Records Office maintains and archives thousands of records and documents throughout the year. They must comply with annual audits from state and federal agencies, such as the Tennessee Bureau of Investigation (TBI) and the FBI to maintain certification.
The state of Tennessee requires that all law enforcement agencies adhere to rules as directed by the TBI for reports. Tennessee Incident Based Reporting System (TIBRS) requires all agencies to maintain an error rating of less than four percent for three consecutive months and maintain an error rating of less than four percent each month to remain certified. To meet those requirements, all data entry clerks must attend training held by TIBRS.
National Crime Information Computer (NCIC)
Records is also responsible for the National Crime Information Computer (NCIC), which requires operators to re-certify every two years. NCIC clerks validate records, train personnel, enter stolen/wanted information into the computer, and check driver's licenses. Records is also responsible for maintaining personnel records, payroll, purchasing, accounts payable/receivable, detention facility records, and adult criminal histories.